Subscription tracking for business starts with a problem: every company ends up paying for software nobody remembers buying. Suprascribe builds a complete list of your recurring tools by scanning the inbox your invoices already land in - no bank connection, no per-seat pricing, and no monthly fee for the privilege of tracking your monthly fees.
None of these are wasteful on their own. The problem is that no single person sees all of them at once.
Priced per active user, so the bill grows quietly every time someone new is invited and never shrinks when they stop logging in.
Accounts for people who have left keep billing until someone remembers to remove them. It is treated as infrastructure, so nobody reviews it.
Bought for one project, kept forever. Extra host licences added for a busy quarter are almost never removed afterwards.
Sits on a plan tier chosen years ago. Upgrades happen when a feature is needed; downgrades never happen when it is not.
Annual commitment billed monthly, with an early-termination fee. Cancelling in month three still costs you, so it renews by default.
Priced per user with a storage floor, so a three-person team pays a minimum seat count. Old shared folders keep it justified long after the files stopped being opened.
For a small team, these together typically run into the low hundreds per month - a few thousand a year, before anything else on the card statement. Most of it is per-user pricing, so the total moves with headcount whether or not anyone is watching.
Software gets bought the way it gets used: one person needs a tool, expenses it, and moves on. There is no moment in the calendar where somebody sits down and reads the full list of what the company pays for every month. The list only exists in fragments - a card statement here, an invoice folder there, a plan somebody chose in 2023.
Renewals arrive without a decision. Annual plans are the expensive ones, and they renew eleven months after anyone last thought about the tool. By the time the invoice appears, the money is gone and the refund window has usually closed.
Bank statements hide the details. Software billed through Stripe, an app store, or a reseller shows up under a merchant name that has nothing to do with the product. Your accounting export tells you money left; it does not reliably tell you what for.
Per-seat pricing drifts upward. Seats get added during a busy month and stay added. The unit price never changes, so nothing looks wrong - the total simply grows a little each quarter.
Your invoices already arrive somewhere. Suprascribe reads that inbox instead of your accounts, and turns it into one live list of everything you pay for on a recurring basis.
Suprascribe is a single-account tool - one person holds the list, rather than a shared workspace with seats. It is also open source, so the way your data is handled can be verified rather than trusted, and PRO is a one-time purchase instead of one more recurring line on the statement you are trying to shrink.
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Every growing company ends up paying for software nobody remembers signing up for - duplicate tools, seats for people who left, annual renewals that sail through unnoticed. Here is how to get a complete picture of your company’s subscriptions without buying yet another per-seat SaaS platform to do it.
Microsoft 365 is cancelled through your Microsoft account, not inside Word or Outlook. The main thing to watch is your OneDrive storage: it drops to 5 GB when the subscription ends, and anything over that needs to be moved.
LinkedIn Premium can be cancelled from your LinkedIn account settings, unless you subscribed through a mobile app. In that case, Apple or Google Play manages the billing and the cancel button is not on LinkedIn.